Privacy and policy
1. Handling of personal information
(1) Purpose of the use
Company will acquire personal information by fair and appropriate means and use it within the scope shown in "Purpose of the use" in Table 1 below.
Company will use personal information other than those indicated in "Types of Personal Information" in Table 1 below only after notifying separately the purpose of the use, or obtaining prior consent from the individual concerned.
(2) Management of personal information as data processor
Based on the contract concluded with our business partners, we will collect and process personal information within the scope of Table 2 "Personal Information acquired by the Company through Contracted Services" below. In the event that we become a contractor for the handling of personal information, we will manage the information in accordance with the following requirements:
- Information is collected and processed under the supervision of a data owner
- Edit, change, or delete information in accordance with the instruction from data owner
- Provide reports or other matters arising from the collection and processing of personal information to the data owner
- Retention of personal information obtained in the course of business
- Return the results from information processing to the data owner at the specified date and time based on contractual obligations or delete the information in an irrecoverable condition.
- We manage the safety control measures essential for the information management at all times and take further improvement measures as necessary.
(3) Management of Subcontractors
As shown in Table 1 and Table 2 "Nature of work subject to outsourcing", the Company can outsource some of the operations related to personal information to subcontractors. The Company considers the management of contractors to be of the utmost importance, and when outsourcing operations, the Company selects companies that are recognized as having a sufficient level of protection for personal information, and includes all required obligations and responsibilities in the contract.
In addition, the Company will require the subcontractor to handle personal information in an appropriate manner and will continuously supervise and audit the entity as necessary for the safe management of personal information. The Company will place an order to subcontractor only after obtaining the consignor''s consent to re-consignment.
(4) Provision to Third Parties
Company will not provide or disclose personal information to third parties except as stipulated in Law on Protection of Personal Information. When providing or disclosing information, we will comply with laws and respective regulations.
(5) Shared usage
Company can share Personal Information that is indicated as "Yes" in Table 1 "Shared usage" section with Data Artist Inc., Parent of the Company. In such cases, the name, address and representative of the person responsible for the management of such Personal Information are as follows:
Data Artist Inc.
1-8-1 Hisgashi-Shinbashi, Minato-ku, Tokyo, Japan
Satoru Yamamoto /Chief Executive Officer/
In addition to above, Company can also share personal information with its group companies and business partners for the purpose of holding joint seminars, etc.
In case of shared usage in above, the Company will ensure the security management among the joint users.
2. Compliance with Laws and Regulations
Company strictly complies with all relevant laws, regulations, contracts, and other rules regarding the protection of personal information.
3. Safety control measures
Company takes safety management measures to prevent leaks of personal information by establishing and improving systems for the protection of personal information, providing training and education to employees, controlling access to company buildings, and implementing information security measures. Personal information that is no longer in use will be securely disposed of or erased in an appropriate manner.
If you would like to confirm the details of the security control measures, please contact through information shown in "5. Response to complaints and consultations" below.
4. Continuous improvement
Company will continuously review and improve its personal information protection management structure, including this policy, to maintain the appropriate handling and protection level of personal information in accordance with requests from the business partners and changes in social conditions.
5. Response to complaints and consultations
We have established following contact and will promptly respond to complaints and consultations regarding the handling of personal information. We will also strive to improve our personal information protection management structure based on complaints and consultations received.
Dentsu Data Artist Mongol LLC
Personal Information office
Email: ddam@group.data-artist.com
6. Changes to this Privacy Policy
Company can change this Privacy Policy in accordance with changes in related laws on protection of personal information without consent of the users. This Privacy Policy and any changes will become effective upon publication on Company''s website.
This Privacy Policy will be prepared in Japanese as the original and Mongolian and English translations will be attached. In case of any discrepancy in meaning between the original and the translated versions, the original Japanese version shall prevail.
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